Be One of the WitchsFest USA Sponsors

Dear SPONSOR TO BE,                                                                                   

          The New York City Wiccan Family Temple invites you to become a sponsor for our annual WitchsFest USA to benefit the Wiccan Family Temple’s building fund.                                                                                                                                     

          The primary source of funding for WitchsFest USA is from sponsors such as you. WitchsFest USA receives no governmental funding. This exciting event will be held on Saturday, June 28TH, 2014 in ASTOR PLACE New York City between Broadway and Lafayette Streets 11am to 5pm. WitchsFest USA is an off-shoot from Witchfest International and many other pagan festivals across the US, and like our forebearers, WitchsFest USA aims to bring together those who follow and/or are interested in paganism,  and the many related interests. WitchsFest USA will feature a large vendor market, workshops, a pagan panel, local pagan groups and live entertainment.

The purpose of WitchsFest USA is first and foremost to raise funds to purchase property to house the Wiccan Family Temple within New York City. This place would be where pagans of all traditions can have space of their own to meet, learn, share and celebrate. As you may or may not be aware, the Wiccan Family Temple has provided open circles for both the monthly full moon celebrations as well as the eight seasonal sabbat rituals. The Wiccan Family Temple also provides a series of classes set up in three degrees for those wanting to learn specifically about wicca and paganism in general. The Wiccan Family Temple has been offering these services since 2005. The funds provided would aid us in providing a permanent space with classrooms as well as space for rituals. We would also like to share our space with other local groups so that they may have the same. If you have not already, please find more specific information on sponsorship packages page. Your sponsorship will help assure the success of WitchsFest USA. Please do not hesitate to contact me with any questions or concerns. I look forward to speaking with you at your earliest convenience. (We are registered with the Attorney Generals office of the State of New York Charities Bureau as a Non-profit Religious Corporation and awaiting our 501c3).

Sincerely, Lashette Williams Sponsorship Coordinator witchsfestusa@hotmail.com

SPONSORSHIP AGREEMENT

 

ADVERTISING OR SPONSOR INFORMATION

 

Terms and Conditions

  • Checks should be made payable to: The New York City Wiccan Family Temple, Inc. All payments made under this contract are non-refundable. Failure to pay fees when due may result in termination of this agreement. In-kind services shall be scheduled in writing by representatives of Witchsfest USA and Sponsor.
  • Booths should be made to look Summer Solstice themed – (your choice): wood nymphs, faes, sprites, fairies etc. in nature, theme, or style as possible. Vendor MUST wear chosen-style costumes. All other costume styles and attire, including, aliens, cowboys, will be deemed inappropriate.
  • This agreement entitles SPONSOR to one 10 ‘ x 12’ vendor’s space as assigned by Producer, and the assignment may not be changed without Producer's permission. SPONSOR may not subcontract to other individuals or businesses to sell, offer, or display, additional products or services, nor shall Vendor substitute items or services listed above (in Non-Food Vendor application) without the Producer’s express advance consent. Vendor must occupy assigned spaces only and must confine his or her activities and all merchandise, equipment, cases, and/or packing materials within marked boundary lines.
  • You will be notified of space number assigned in advance. Space is assigned on a first come first served basis.
  • Vendor must supply his or her own booth, equipment, containers, tables, chairs, display, electricity, water or ice required, or anything else required to function. Set up begins at 7:00 AM on the day of the Festival. Display must be attended at all times during selling hours, and Vendor MUST be ready for customers NO LATER than 10:00 A.M. Display must be in good taste, kept tidy, and all modern equipment, packaging, etc. must be kept out of public sight. Vendor is responsible for maintenance and clean up of space during and upon conclusion of Festival and for keeping space free from any conditions which might be dangerous to persons coming into the Park. Vendor must provide his or her own trash bags and is responsible for removal and disposal of trash bags and for complying with applicable NYC recycling law.
  • No vehicles will be permitted on the Festival Grounds between 10:00 AM and 7:30 PM. Unauthorized vehicles will be towed away at the owner's expense. Upon arrival at the Festival, Vendor will receive one parking permit which will be valid for parking one vehicle off-site. But for exceptional circumstances, all parking will be assigned off-site. THERE IS ABSOLUTELY NO PARKING WITHIN THE PARK! (I HAVE TO CHECK WITH PARKS ABOUT THIS PARKING STATEMENT)
  • The Festival will be held as scheduled RAIN OR SHINE.
  • Unless otherwise provided, the cash or services and the Sponsor benefits described in this agreement are related solely to the Witchsfest USA to be held July 8, 2012. Assuming the event is continued in 2013, the Sponsor shall have the first right of refusal to continue Sponsor's involvement in the Event on such terms as Sponsor and Witchsfest USA shall agree.
  • In consideration of the privilege of attending the Festival, and payment of the application fee which is less than the actual prorated costs of the Festival, Vendor, on behalf of his or her respective relatives, heirs, assigns, executors, and administrators (collectively Vendor) hereby permanently and irrevocably waives any and all actions, claims, demands, suits and proceedings of any kind and nature against NYC Wiccan Family Temple as Producer and against the City of New York Department of Parks and Recreation, and their respective officers, directors, representatives, agents, consultants or employees, affiliates, predecessors, successors in interest and assigns (collectively Sponsors) arising out of direct or indirect action of any kind or nature, whether now known or hereafter discovered, and Vendor, by his or her signature hereon, forever releases and discharges Sponsors from any losses, liabilities, damages, costs or expenses, including, without limitation, reasonable attorneys' fees (collectively "losses") with respect thereto. Vendor further agrees that he or she will indemnify, defend, save, and hold harmless Sponsors from any losses sustained by them that directly or indirectly result from or arise out of any action or failure of action by Vendor.
  • Sponsor hereby grants Witchsfest USA a limited, non-exclusive license to use Sponsor's trade names, trademarks, service marks and other proprietary information owned by the Sponsor. Witchsfest USA agrees that the Proprietary Information will be used only in connection with the 2012 Event to provide the benefits set forth in the Proposal and such other benefits as Sponsor and Witchsfest USA may agree. Witchsfest USA’s use of the Proprietary Information is subject to the approval of the Sponsor's designated representative, which approval will not be unreasonably withheld.
  • Sponsor understands as follows: the dollar values set forth in the Proposal are estimates are based upon general sponsorship information available to Witchsfest USA; the audience multiplier is based upon estimates of Witchsfest USA’s attendance and actual attendance figures may vary materially. No portion of the sponsorship cash payment or in-kind services are subject to being refunded for any reason except as provided herein. Sponsorships are not exclusive unless otherwise set forth in the Proposal.
  • This contract may not be assigned by Vendor to any other party, nor may the space or location be shared with another party or vendor without the expressed written approval of Producer. This contract shall be governed by the laws of the State of New York. If any term or provision of this agreement shall be held illegal, unenforceable, or in conflict with any law governing this contract, the validity of the remaining portion shall not be affected thereby.
  • This is a fully integrated contract. It is further understood that this contract contains the whole agreement between Vendor and Producer.
 

Verification

 

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